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Administrative Assistant II - Full Time - Immanuel Courtyard

Immanuel locationOmaha, NE
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508 positions
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508 positions
info linkReport a probelm Originally Posted : October 30, 2021 | Expires : November 29, 2021

Details

Salary
Unspecified
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Job Location
Omaha, NE, United States

Description

Overview

The overall purpose of this job is to provide customer service and administrative support for management and staff in a community. The responsibilities of this job include providing clerical and administrative support to management, generating reports, keeping records, coordinating activities, supporting special projects, and maintaining a dependable and efficient workspace. Supports and lives out Immanuel's Mission and CHRIST Promises.

Responsibilities

Key Areas

Key Responsibilities and Duties of the Job

Office Administration

  • Completes administrative tasks for management and staff as needed.
  • Uses computer to input information such as accounts payable/ receivable data.
  • Enters records and accounting information such as dining charges.
  • Generates and distributes documents (e.g., reports and letters) as needed.
  • Sorts and forwards mail, interoffice notices, and other businessrelated items.
  • Provides backup support when needs arise (e.g., assisting the
    gift shop).

Office Maintenance

  • Maintains office supply inventory by ordering, distributing, and storing supplies.
  • Schedules housekeeping services as needed.
  • Maintains a dependable and efficient workspace and surrounding office area.

Special Projects

  • Supports special projects as determined by community/center needs and Executive Director/Center specifications.
  • Coordinates or assists with activities for employees or residents at the direction of management.

Other

  • Performs other duties as assigned or requested.
  • May perform receptionist duties as needed.

Qualifications

Education-

  • High School Diploma/GED is required.
  • Associate Degree or college level Administrative/Secretarial courses preferred.

Experience-

  • Two (2) years of direct administrative/secretarial or related experience is required.
  • Equivalent years of education may substitute for experience requirement.

KSA- Knowledge Skills and Abilities-

  • Knowledge of phone systems and phone etiquette.
  • Skills in Microsoft Outlook, word, Excel, and Publisher.
  • Skills in editing documents for proper punctuation and spelling.
  • Skills in providing excellent customer service.
  • Skills in professional written and verbal communication.
  • Ability to pay attention to detail.
  • Ability to prioritize, multitask, and to be organized.
  • Ability to remain flexible as daily priorities change.
  • Ability to work with all types of people in a professional and courteous manner.
  • Ability to work with frequent interruptions.


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