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Inventory & Purchasing Supervisor - Full Time Days - Immanuel Pathway Southwest Iowa

Immanuel locationCouncil Bluffs, IA
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146 positions
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Web Mktg Technology Specialist

Immanuel locationCouncil Bluffs, IA
146 positions
info linkReport a probelm Originally Posted : May 27, 2021 | Expires : June 26, 2021

Details

Salary
Unspecified
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Job Location
Council bluffs, IA, United States

Description

Overview

The overall purpose of this position is to plan, organize, direct, control and coordinate the ordering, storage and distribution of supplies and equipment required for daily operations of the Immanuel Pathways Centers.  The primary responsibilities of this position are purchasing, inventory control, recordkeeping, and overseeing the storage and distribution of supplies and medical equipment for all departments at Immanuel Pathways. This position will perform a combination of administrative, clerical and manual supply and equipment management functions.  Supports and lives out Immanuel's Mission and CHRIST Promises.

Responsibilities

Key Areas

Key Responsibilities and Duties of the Job

Supply & Equipment Management

70%

  • Acts as the primary liaison between vendor account managers and Immanuel Pathways.
  • Considers best price, quality, availability, and reliability when purchasing supplies and equipment.
  • Reviews, approves and submits all supply and equipment orders.
  • Responsible for continuing programs of exploration for better products,  suppliers and processes to achieve the best possible quality, reliability, prices and delivery.
  • Establishes, monitors, and adjusts par levels according to census growth of Immanuel Pathways Centers.
  • Collaborates with the Finance Department to approve and code invoices and track and trend spending.
  • Manages processes for proper storage and distribution of supplies, ensuring Inventory Supply Assistants follow and maintain processes.
  • Oversees the receipt of deliveries and works with vendors to correct any missing or damaged products.
  • Labels, distributes, tracks participant durable medical equipment and other non-medical equipment deployed to the home.
  • Coordinates delivery of supplies and equipment to all departments and Immanuel Pathways locations. 
  • Conducts product research to source requested supplies or equipment and provides results to requesting party for approval.
  • Monitors GPO contracts and distributor catalog to ensure correct price is loaded in distributor catalog and invoiced.
  • Works with vendor to obtain credits for incorrectly billed items.  
  • Conducts routine inventory of supplies and equipment and reconciles against system reports.
  • Maintains Life Cycle records of all Pathways owned DME.
  • Reviews cycle count data compiled by Inventory Supply Assistants and works with center/department to resolve discrepancies.
  • Participates in the development of policies and procedures in the areas of procurement, inventory control, receiving, storage and distribution of supplies throughout Immanuel Pathways.
  • Manages preventative maintenance schedule for equipment in the center and DME.

Procurements & Requisitions

20%

  • Ensures timely and accurate input of procurements into Electronic Health Record. 
  • Manages recurrences and discontinuations of procurements.
  • Prepares orders and requisitions or other documentation for purchasing or requisitioning supplies or equipment.
  • Fulfills orders in the Electronic Health Record.
  • Reconciles 1500 forms to ensure timely payment.

Compliance

5%

  • Maintains compliance with established departments and organizational policies, procedures and objectives.
  • Follows all Immanuel Pathways policies, procedures and OSHA safety guidelines.
  • Participates in all safety, security and infection control programs that are mandatory as well as those required and provided by Immanuel Pathways and department.
  • Maintains and promotes a professional attitude by providing safe and effective support and assistance to co-workers in the delivery of participant care. 

Other

5%

  • Performs other duties as assigned or requested.
  • Travels between the various Immanuel Pathways Centers weekly or as needed.
  • Supports, evaluates and coaches Inventory Supply Assistants in collaboration with the primary supervisor of the Inventory Supply Assistant(s).

Qualifications

Education-

  • High School Diploma/GED is required.
  • Bachelor's Degree in a business related discipline is preferred.
  • Equivalent years of education and experience may substitute for education requirement.

Experience-

  • A minimum of two (2) years of materials management or purchasing is required, preferably in a health care environment.
  • One (1) year of experience working with the frail or elderly population required, or completion of job specific training related to working with the elderly population must be completed within the first six months of hire.   
  • Equivalent years of education and experience may substitute for experience requirement.

Other Requirements

  • Valid driver's license and reliable transportation is required.

 

KSA- Knowledge Skills and Abilities-

  • Knowledge of medical equipment and supplies how to use and maintain them.
  • Knowledge of concepts, principles, and practices of supply chain management.
  • Knowledge of principles, practices, standards and techniques of Supply Management.
  • Knowledge of common safety hazards and precautions to establish a safe work environment.
  • Skilled and proficient in math.
  • Skilled in the use of computers including programs specific to the job.
  • Skilled in the use of office machinery-copiers, fax machines, scanners, calculators.
  • Skilled in identifying problems or issues, thinking of alternatives for solution, and being part of the solution.
  • Skilled in establishing and maintaining effective working relationships with residents/participants, co-workers, family members, and vendors.
  • Ability and willingness to provide customer service assistance in a timely and professional manner.
  • Ability to use a continuous improvement approach in daily business practices.
  • Ability to implement quality practices in personal behavior and job/department outcomes.
  • Ability to exhibit high standard of ethics, accountability and responsibility.
  • Ability to recognize ways to improve interactions, processes, systems, materials, equipment, and services.
  • Ability to work independently with minimum supervision.
  • Ability to consistently work in a positive and cooperative manner with fellow employees.
  • Ability to be pro-active by seeking out opportunities to help rather than waiting to be asked.
  • Ability to effectively communicate both verbally and in writing. Using tact and diplomacy in interactions at all levels.
  • Ability to organize and effectively use time, resources, and talents.
  • Ability to plan effectively using proactive approach, keeping appointments and following through on commitments.
  • Ability to make decisions in a logical and timely manner.
  • Ability to compile, interpret and utilize data.

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