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Board Liaison - Full Time Days - Immanuel Home Office

Immanuel locationOmaha, NE
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89 positions
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Web Mktg Technology Specialist

Immanuel locationOmaha, NE
89 positions
info linkReport a probelm Originally Posted : April 30, 2021 | Expires : May 30, 2021

Details

Salary
Unspecified
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Job Location
Omaha, NE, United States

Description

The overall purpose of this job is to provide professional and administrative support to the Immanuel and Subsidiaries Boards of Directors, Affordable Housing Boards of Directors and the Vision Foundation Board of Directors. The responsibilities of this job include overseeing governance activities, assisting Board Members in organizational administration, and managing the needs of Boards and Committees.  Provides advanced, diversified and confidential administrative support to the President and Chief Executive Officer and/or Senior Vice President/Chief Executive(s). Organizes and expedites work though executive offices and initiates follow-up action.  Communicates with individuals at all levels in organization, industry and community. Schedules appointments and arranges meetings, conferences and travel.  Organizes and maintains correspondence and projects, following up on pending matters with limited direction. Serves as a resource in the resolution of complex problems and issues. Prepares special reports and correspondence, summarizing and analyzing data. Serves as a resource for receptionist desk coverage at the Home Office.  Supports and lives out Immanuel’s Mission and CHRIST Promises.

Key Areas

Key Responsibilities and Duties of the Job

Governance Support

  • Maintains confidentiality of sensitive information and works under strict deadlines with a very high degree of accuracy and professionalism. 
  • Administers the governance function of the organization in collaboration with the President/CEO, CFO, CAO, COO and Board Chairs. 
  • Supports all Board and Committee meetings by preparing agendas, materials, presentations and meeting minutes.
  • Ensures all meeting follow-up items are handled appropriately.
  • Supports the Boards in development and maintenance of applicable Board Policies.
  • Ensures all reporting requirements with Board Policies are completed on a timely basis.
  • Provides administrative support to Boards of Directors including planning, scheduling, recordkeeping, maintenance of required Board and Committee actions, and arranging travel to offsite meetings and conferences.
  • Maintains all meeting materials on BoardEffect, Immanuel’s e-governance portal.  Review, file and establish Records Management procedures for archives and governance materials.
  • Research, implement and monitor security parameters as needed or required on BoardEffect.
  • Prepare and maintain governance Resource Library, Board Recruitment booklet and Board Orientation materials.
  •  Maintains effective working relationships with all Board and Committee members; particularly the Board Chairs, Vice Chairs, Secretary/Treasurers and Committee Chairs who require frequent communications.
  • Completes Board related special projects requested by Board members or President/CEO such as: history book, mid-year and year-end accomplishments, maintenance of contribution summary and other projects as requested.
  • Expand the ministry of Immanuel to other ELCA Nebraska Synod “serving arm” organizations by serving on their Boards or Committees, or by serving as a governance resource or consultant.

Executive and Organizational Support

  • Provides executive-level administrative and organizational support to the President/CEO and/or Senior Vice President/Chief Executive(s), with a high level of professionalism, accuracy, confidentiality, and creativity.
  • Supports the President/CEO and/or Senior Vice President/Chief Executive(s), and management staff in all aspects of organizational administration including scheduling, scanning emails, communications, planning, presentation preparation, travel arrangements, and other functions.
  • Maintains confidentiality of sensitive information and works under strict deadlines with a very high degree of accuracy and professionalism. 
  • Manages and maintains calendars and appointments for executive and designated staff as requested. Initiates, problem solves and schedules complex meetings, conference calls, and events for executive and direct reports.
  • Reads and analyzes incoming emails, memos, and reports to determine their significance and plan their distribution.
  • Serves as a communication liaison for the President/CEO and/or Senior Vice President/Chief Executive(s) ensuring appropriate issues and decisions are communicated to and from in a timely and effective manner.
  • Exchanges information requiring some interpretation and/or persuasion to ensure proper action.
  • Researches information and compiles data to prepare documents, spreadsheets and presentations, meeting notes, minutes, and special event preparations.
  • Schedules meetings, meeting rooms, conference calls, and orders food or flowers as appropriate. Assists in coordinating attendance of executive(s) at fund-raising events, as requested.
  • Develops and maintains reports in a variety of electronic systems and Microsoft applications.  Creates, locates and distributes reports as needed.
  • Reviews reports and correspondence for accuracy and grammar.
  • Approves payroll of direct reports for executive(s) and other staff, or serves as back-up, as designated.
  • Prepares invoices, mileage reimbursement, Executive P-Card expense summary and other expense reports for appropriate coding, signatures and payment.
  • Serves as a subject matter expert in executive support areas.
  • Maintains electronic and physical filing system
  • Opens, sorts, and distributes incoming correspondence including mail, email, and faxes.

Office Management

  • Acts as a point of contact in the absence of the President/CEO and/or Senior Vice President/Chief Executive(s), and/or other Executive Assistants to address certain issues or defer to the appropriate person.
  • May answer and direct phone calls to appropriate parties or take messages.
  • Leads, manages, assists, and/or participates in special projects, workgroups, or programs within the organization.
  • Collaborates with other departments and cross-functional groups to update processes and create best practices.
  • Works closely with Administrative Executive Manager, Administrative Support Team, and other staff/departments to offer administrative back-up support as needed or requested.

Other

  • Perform other duties as required or requested.

Education-

  • Bachelor’s Degree in Business Administration, English or related field is required.
  • Equivalent years of experience may substitute for education requirement.

 Experience-

  • Five (5) years of general office administration experience is required.
  • Five (5) years of executive level support experience.
  • Equivalent years of education may substitute for experience requirement.

Other Requirements-

  • Certified Professional Secretary or Certified Administrative Professional is preferred.

 

KSA- Knowledge Skills and Abilities-

  • Knowledge of functions performed by the President and CEO.
  • Knowledge of other disciplines and functions within the company.
  • Knowledge of the purpose and functions of governance vs. purpose and functions of management.
  • Knowledge of business management functions such as planning, budgeting, and expense management.
  • Knowledge of arrangements required for event planning and business travel.
  • Skills in Microsoft Word, Excel, PowerPoint, Outlook, and Publisher.
  • Skilled at presenting oneself as professional in appearance and manner.
  • Skilled in written communication including spelling and grammar.
  • Ability to have patience and to remain flexible as daily priorities change.
  • Knowledge of project management processes.
  • Knowledge of records management procedures.
  • Ability to document and translate meeting notes.
  • Ability to think and act creatively when needed.
  • Ability to effectively communicate with all types of people, both written and verbal.
  • Ability to solve ambiguous problems.
  • Ability to be detail oriented and analytical.
  • Ability to exercise discretion and independent judgement.
  • Ability to organize, multi-task, and prioritize.
  • Ability to work well with others.
  • Ability to work independently.
  • Ability to make decisions in a timely manner.
  • Ability to anticipate the Board’s as well as the President/CEO and/or Senior Vice President/Chief Executive’s needs in advance and handle them appropriately.
  • Ability to maintain extreme confidentiality.

Education-

  • Bachelor’s Degree in Business Administration, English or related field is required.
  • Equivalent years of experience may substitute for education requirement.

 Experience-

  • Five (5) years of general office administration experience is required.
  • Five (5) years of executive level support experience.
  • Equivalent years of education may substitute for experience requirement.

Other Requirements-

  • Certified Professional Secretary or Certified Administrative Professional is preferred.

 

KSA- Knowledge Skills and Abilities-

  • Knowledge of functions performed by the President and CEO.
  • Knowledge of other disciplines and functions within the company.
  • Knowledge of the purpose and functions of governance vs. purpose and functions of management.
  • Knowledge of business management functions such as planning, budgeting, and expense management.
  • Knowledge of arrangements required for event planning and business travel.
  • Skills in Microsoft Word, Excel, PowerPoint, Outlook, and Publisher.
  • Skilled at presenting oneself as professional in appearance and manner.
  • Skilled in written communication including spelling and grammar.
  • Ability to have patience and to remain flexible as daily priorities change.
  • Knowledge of project management processes.
  • Knowledge of records management procedures.
  • Ability to document and translate meeting notes.
  • Ability to think and act creatively when needed.
  • Ability to effectively communicate with all types of people, both written and verbal.
  • Ability to solve ambiguous problems.
  • Ability to be detail oriented and analytical.
  • Ability to exercise discretion and independent judgement.
  • Ability to organize, multi-task, and prioritize.
  • Ability to work well with others.
  • Ability to work independently.
  • Ability to make decisions in a timely manner.
  • Ability to anticipate the Board’s as well as the President/CEO and/or Senior Vice President/Chief Executive’s needs in advance and handle them appropriately.
  • Ability to maintain extreme confidentiality.

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