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HR Specialist

Boys Town locationOmaha, NE
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98 positions
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98 positions
info linkReport a probelm Originally Posted : November 08, 2021 | Expires : December 8, 2021

Details

Salary
Unspecified
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Job Location
Omaha, NE, United States

Description

Business: Boys Town

POSITION SUMMARY:

  • If you have a passion to work with auditing and ensuring contract compliance and have a desire to be a part of a cohesive and collaborative HR team, this role is for you. In the role, as a HumanResources Specialist you will have responsibility for assisting with the coordination, collection and quality checking of on-boarding and recurring records in support of organization wide compliance.

ESSENTIAL FUNCTIONS & DUTIES:

  • Maintains the record keeping and data collection functions required for compliance with federal and state employment laws, COA, The Joint Commission, state licensing, EEO/AA, and the Americans with Disabilities Act.
    • Obtains and manages information for the Human Resources Information System.
    • Obtains proper documentation to satisfy State Licensing, as well as necessary documentation to meet minimum qualifications for positions organization wide.
    • Verifies paperwork is complete in preparation for audits by licensing agencies such as Joint Commission, COA, etc.
    • Assists with the coordination of new employee orientation by assembling rosters and distributing information to facilitators, preparing welcome packets, auditing attendance, and monitoring the return of required paperwork.
    • Creates new employee personnel files and performs on-going file maintenance to ensure compliance.
    • Ensures that appropriate references and background checks are completed and documented for each new employee.
    • Verifies the accuracy of each employees I-9 form and e-verify reporting in accordance with federal guidelines.
    • Maintains a tracking system to schedule and monitor the completion of required health screens per licensing requirements.
    • Maintains electronic records of employee confidential medical documentation.
    • Provides HR support for volunteers and other non-employees including the processing of non-employee forms, data tracking, ordering background checks and ensuring compliance processes are in place.
    • Maintains a tracking system to ensure that all required staff maintains a valid drivers license, auto insurance and professional licensure, as required.
    • Assists with the completion of recurring motor vehicle, criminal, sex-offender and child and adult abuse registry background checks for current employees.
    • Verifies employment information for employers and credit agencies. Ensures disseminated information given is consistent with standard policy and procedures.
    • Research and compile employment termination summaries upon request for unemployment claims.
    • Acts in cooperation with Legal department on authorized requests/subpoenas from outside agencies for copies of employment records.
    • Serves as a liaison for Human Resources personnel at the affiliate sites across the nation.
    • On occasion, serves as backup to the Executive Assistant to the SVP, Human Resources.
  • Serves as a role model in carrying out the Father Flanagans Boys Home mission.
    • Directs all activities towards the fulfillment of the Boys Town mission
    • Directs all actions to reflect the values and principles of Boys Town
    • Establishes and maintains an environment that encourages teamwork, collaboration, and ethical behavior
    • Maintains regular, reliable and predictable attendance
    • Supports other members of the management team and their work
  • Other Duties: This job description incorporates the essential functions and duties required for this position. However, other duties may be required and assigned at times and as determined by a supervisor in order to meet the needs of the organization

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Ability to apply knowledge of policies and procedures and accurately interpret and give correct and consistent information upon request.
  • Working knowledge of a variety of computer software applications in word processing, spreadsheets, databases and presentation software.
  • Excellent verbal and written communication skills.
  • Must be detail oriented and think outside the box and be proactive in resolving red flag issues.
  • Possess the ability to work independently in a team environment.
  • Proven interpersonal communication skills to interact with internal and external individuals at all levels.
  • Ability to maintain a high level of confidentiality.

EDUCATION, EXPERIENCE, AND OTHER REQUIREMENTS:

  • High School Diploma and 2 years of relevant work experience in the Human Resources field required; Associates degree preferred.
  • Familiarity with employment, employment laws, EEO, and personnel records keeping practices highly preferred.

CERTIFICATIONS, LICENSURES, AND LANGUAGE SKILLS:

  • N/A

PHYSICAL REQUIREMENTS AND EQUIPMENT USAGE:

  • Position requires little to moderate physical activity. Handling of average-weight objects up to 20 pounds, or standing and/or walking or at a keyboard, workstation, or desk.

WORK ENVIRONMENT:

  • Work is typically in a normal office administrative environment involving minimal exposure to physical risks.

About Boys Town:

Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, our employees have helped us grow from a small boardinghouse in downtown Omaha, Nebraska, into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977, our services branched out into the health care and research fields, offering even more career opportunities to those looking to make a real difference.


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