JOB TITLE:                             FACILITIES PLANNER

LOCATION:                            BURBANK, CA

JOB REQUISITION:              003268

DEPARTMENT MARKETING STATEMENT

This position is ideal for a motivated professional with education and experience in project based planning who is interested in joining a growing team responsible for strategic statewide, regional and project-specific planning for improvements to California’s courthouses.  The successful candidate for this position will have a unique opportunity to participate in the Judicial Branch’s development of a new initiative to oversee all aspects of facilities planning and immediate and long-term improvements—this responsibility is based on legislation enacted in 2002.

The Facilities Planner (the planner) will become a key member of a small team of professional planners in the Planning Team in the Office of Court Construction and Management of the Administrative Office of the Courts (AOC).  The Planning Team is responsible for developing annual updates to the Judicial Branch long range capital outlay plan, developing strategic capital project funding requests, and providing project specific planning analyses for new projects, renovation projects, reuse studies for existing space, and space solutions for leased space and modular construction. 

The planner will be responsible for collaborating with local courts to identify and quantify the need for courthouse improvements for small interior renovations to existing or leased space and multi-million dollar capital projects, including new construction, renovation, and expansion projects.  The planner will be located in the Administrative Office of the Court’s Southern Regional Office in Burbank and will become the primary planner for projects in the southern portion of the state, which represents approximately one-half of the proposed $9 billion long term capital improvement program for the 58 superior courts.   The existing courthouses in the southern region—consisting of the counties of San Luis Obispo, Santa Barbara, Ventura, Kern, Los Angeles, Orange, San Diego, Imperial, Riverside, San Bernardino, and Inyo counties—represent approximately 65% of the 10 million square feet of court space in the state.

The ideal candidate for this position either has experience working for or with multi-site public or private institutions to develop facility improvement, or capital-outlay, plans.  The ideal candidate must understand basic project budgeting and cost estimating and project scheduling from site selection to completion of construction.  The ideal candidate must be able to develop space programs, and be able to assess the fit between space requirements and existing space.  The ideal candidate must be able to survey existing space and sketch out feasible reuse plans that can be the basis for more detailed design.   The ideal candidate must be able to successfully work with a diverse set of stakeholders to resolve problems and develop practical solutions. The ideal candidate must have experience leading meetings with multiple parties, including one or more public agencies with diverse agendas, and private consultants.  The ideal candidate must be a self-starter and be comfortable working in an environment with emerging and new processes.  The ideal candidate must be very comfortable using MS Word and MS Excel to work in established templates and to create new documents.

RESPONSIBILITIES

• Collaborate with local courts to assess and document:
• current safety and operational problems resulting from courthouse conditions;
• current and future space and parking requirements based on adopted state standards for court facilities;
• options for how to meet the space requirements given the opportunities and constraints of the existing facilities;
• Collaborate with design and construction professionals to establish project schedules, budget and funding requirements to implement a preferred option.
• Prepare a variety of written materials—including project feasibility reports and studies, analysis of improvement options, project summaries, marketing quality documents for posting on the branch’s public web site,  and strategic development plans for statewide, regional, and project specific projects;
• Compile project and program data and preparing project cost data analysis;
• Prepare budget documents for submission to the Executive Branch, including project descriptions, planning budgets and capital outlay plans;
• Conduct research, prepare planning analyses, and assist in communications efforts related to securing funding for capital improvement projects. 
• Research and review analytical and technical reports to support planning analyses;
• Consult with trial and appellate courts regarding facility issues;
• Prepare presentation materials and making presentations to internal and external parties;
• Prepare documents related to procuring and administering contracts;
• Prepare meeting minutes; and
• Draft and administer consultant scopes of work and contracts. Negotiates fees;
• Prepare, review, or monitor consultants in the preparation of periodic and special reports on various aspects of court facilities programming and utilization, such as facilities surveys and building capacity analyses;   and
• Other duties and tasks as assigned.

QUALIFICATIONS

Equivalent to possession of a bachelor’s degree, preferably with major course work in architecture, city and regional planning, engineering, construction management, or interior design and three years of professional experience as a facilities planner for a court, county, state, or judicial branch agency is required or four years of varied and increasingly responsible experience in facilities project management, regional planning, real property leasing, architectural design, or construction management.

One year of directly related postgraduate education may be substituted for one year of required experience.

This position requires travel statewide as necessary and may require occasional evening and weekend hours.

Please Note: If you are selected for hire, The Administrative Office of the Courts will require verification of employment eligibility or authorization to legally work in the United States.

Desirable Qualifications:

Possession of professional registration as an architect or a degree in architecture is highly desirable. The successful candidate will have demonstrated experience in analyzing space needs, and preparing proposals for improvements to institutional building types. The successful candidate will have demonstrated experience in working successfully with clients' senior management, facilitating consensus building and making presentations to diverse clients groups. Experience in writing planning reports and advanced MS Excel skills is also highly desirable.

HOW TO APPLY

To ensure earliest consideration of your application, please immediately, however this position will remain open until filled. To complete an online application, please visit our Web site at www.courtinfo.ca.gov/careers/ and search for Job Req-3268, Facilities Planner. This position requires the submission of our official application.

OR

To obtain a printed application, please visit:

Administrative Office of the Courts

455 Golden Gate Avenue, 7th Floor

San Francisco, California 94102-3660

415-865-4272 Telecommunications Device for the Deaf

PAY & BENEFITS

SALARY RANGE: $6,085 - $7,394 per month

(Starting Salary Range: $6,085 - $6,694)

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 13 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• $115 transit pass subsidy per month
• CalPERS Retirement Plan
• 401(K) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Long Term Care Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)

The Administrative Office of the Courts Is an Equal Opportunity Employer.

Highlights of Burbank Office:  The Southern Regional Office of the AOC is located in the Media Center near the Burbank Airport.  This convenient location, near the 5 Freeway, is a newly developed beautifully landscaped facility with two on-campus commissaries offering a broad range of delicious food.